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Last updated: 30th June 2015
Why does this policy exist?
We, Houseology Design Group Ltd, are committed to protecting and respecting your privacy.
This policy (together with our terms and conditions, and any other policies referred to herein or therein) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. By accessing our website, or by accepting this policy when placing an order or creating an account, and/or by your continued use of the site (houseology.com), you agree to be bound by this policy as updated from time to time.
What if I don’t agree with this Policy?
What does this Policy tell me about?
1. Who is Houseology Design Group Ltd?
This website is an online retail division of Houseology Design Group Ltd (“Us/We/Our”).
Our registered company number is SC377416 and our registered office is at 28 Speirs Wharf, Glasgow, G4 9TG. We are VAT registered, with number 989 9349 22.
We have an extensive network of websites and services, and we trade under various names including Houseology and Occa Design, all of which are wholly owned by us.
We, Houseology Design Group Ltd, are the owner and operator of this website and, for the purposes of the Data Protection Act 1998 (as amended), we are the data controller, maintaining a data controller registration with the Information Commissioner.
2. What are my rights to access and amend the personal data Houseology holds on me?
(a) Accessing the data we hold on you
If you want to know what data we hold on you, you have a legal right to obtain this information from us. You can make a Subject Access Request at any time, in writing, by following this simple process. By law, we have up to 40 days to respond to you and reserve the right to make a small charge for this service.
To make a Subject Access Request please write to us enclosing a photocopy of a photographic ID (e.g. passport or driving licence) and utility bill (to provide proof of your address). This is to ensure we only send your data to you, or a third party that you expressly authorise in writing to deal with for you.
(b) Amending/correcting the data we hold on you
If you want to amend the data we hold that’s also very easy to do. We want to make sure we have everything right so please simply contact us at firstname.lastname@example.org to make any amendments to our records.
(c) Changing your consent and opting out
It’s ok to change your mind about what data you are allowing us to keep and what you don’t want us to keep. You can amend your settings through your account at any time, or contact our Support team.
We have to advise you however, that opting out of some data processing/storage will result in a loss of functionality of the sites and a reduced user experience.
3. What information does Houseology collect about me?
We may collect and process different types of information about you. Some of this data is considered to be Personal Data (that means you can be identified by it including Sensitive Personal Data) and Anonymous Data (that is data that you cannot be identified from).
(a) Information we collect when you place an order/create an account
We will collect your personal details including but not limited to your real name, user name, address, telephone, email address and any other information you submit when you create a profile and sign up to our Services.
(b) Data we collect in respect of customer service and support
If you contact customer support we will keep any information you provide to us including records of correspondence. If you provide feedback to us, or take part in any customer survey, or participate in competitions we, we will keep any information you provide. When you call our customer services we may record calls for the purpose of continued customer services improvement.
(c) Information we collect when you sign up to our newsletter
When you sign up to receive our newsletter only, without creating an account or placing an order, we will collect your name and contact details including emails. To stop receiving our newsletter please follow the unsubscribe links from our newsletter emails or contact us at email@example.com
(d) Information we collect from our Want It, Can’t Find It feature
If you are looking for an item that you cannot find, let our designers do the hard work and research for you! When you submit the contact form on our site, we will collect personal contact information and details of the item you are looking for.
(e) Information we collect about your location
We can collect location data from your computer and/or mobile device. When accessing the Services from a mobile device you will be given the option to allow location sharing with our application. If you do not wish to share your location data with us please turn off this feature by following your mobile device instructions to do so. We can track your IP address if you are using a computer to access the Services. We use your location data to research our own Services, develop new products and improve our Services, including using third parties to help us either provide the Services to you or develop new ones, and target advertising to suit your user experience. Your devices can give us lots of information about the device including the brand, model, version of operating system, installed app details, email accounts, mobile carrier and so on.
(f) Information we collect about people you know through our Friends With Style referral programme
Our Friends With Style programme (full details here) allows you to share your favourite items, share your user experience, or make recommendations to people you know (“your Contacts”), or invite them to look at or join the site. When given the option to do so you can choose to upload your Contacts information; we will request their name and email address. You assume all responsibility for ensuring that when you select a friend to be invited by email, application or SMS that the person wants to receive that invite from you, and that you have that person’s consent to share their personal data with us.
4A. Can Houseology summarise what you use my information for?
We process data we collect from you for the following core purposes:
How does Houseology use my non-personal information?
We use aggregate information about our users and non-personal information that we collect to improve the design, functionality, and content of our Website and to allow us to personalise your experience with our Website and offerings. We use this information (1) to provide, maintain, personalise, protect, improve, and develop our products, programs, and services and to operate our business; (2) to analyse usage and performance of our Website (including to perform ad tracking and website or mobile application analytics); and (3) for us and our affiliates, business partners, and selected third parties to offer you products, programs, or services.
4B. What about sharing my information with others?
(a) When we disclose your information to third parties and why
Legal disclosures: We may be required by law e.g. through potential or actual litigation, court order, public or governmental authorities, or rules and regulations within or out with your country of residence to disclose all or part of your information to third parties. We may also deem it necessary to make such a disclosure in the event of an issue of national security, law enforcement or other such similar situations as we deem necessary including, for example, allegations of alleged infringement of copyright, trade marks or other third parties’ rights by users.
Third Party Service Providers: We share your personal information with third party service providers in order to provide the Services to you including third parties who assist us with information processing, credit and payment processing, fulfilment of your order, managing and hosting data, conducting consumer research or satisfaction surveys. These disclosures relate to providing our Services, improving our Services and delivering targeted advertising to you. We do not provide your contact details to third parties for direct marketing by them to you without your express consent.
Change of ownership of the business: As we continue to develop our business, we might sell or buy assets. In such transactions, the information we have collected about you will generally be one of the transferred business assets. Also in the unlikely event that we, or our assets are purchased, your information will also be one of the transferred assets. We may share information about you with:
Business partners: When you register or make purchases on our Website or click-through our advertisements offered on third-party websites or applications, we may share your personal information with the businesses with which we collaborate to offer you the applicable products, services, or any advertisements. When you elect to engage in a particular merchant’s offer or program, you authorize us to provide your email address and other information to that merchant.
Aggregated or non-personal information. We may share your non-personal information we collect under any of the above circumstances. We may also share it with other companies and third parties to develop and deliver targeted advertising on our Website and on websites or applications of third parties, and to analyse and report on advertising you see. We may combine non-personal information we collect with additional non-personal information collected from other sources.
5. What about marketing by Houseology or third parties?
(a) When we market to you directly about our products and services
We may share your information with our group companies to develop and deliver targeted advertising to you of our group companies’ products and services, or to help us to prepare marketing reports. We may send you information about products and services, news and offers, and selected third party products and services that we think may be of interest to you. We may do this by contacting you through your email address or mobile phone number that you have provided. Any communication received from us, as consented to by you, will clearly state that it is being sent by us. You have the option to opt-out of our marketing communications at any time (see below).
(b) When third parties market to you
If you have consented to receive marketing communications from third parties, when placing an order and creating an account, your data may be passed on to such third parties as we enter into data sharing agreements with, from time to time, for marketing and analytical reporting purposes. We cannot be held liable for the content of the third party’s communications or products/services they are promoting. If you have provided this consent, but change your mind, you can opt-out at any time (see below). Please be advised that you will also require to contact the individual third parties who have been marketing to you if you wish to stop receiving their communications directly.
(c) Opting Out of Marketing
If you change your mind about the marketing consent you have granted to us, you can amend your preferences by emailing our customer services team.
6. Where do you store my data?
7. How long do you keep my data for?
Generally speaking, we only store data for as long as it is necessary to provide our products and services to you, and whilst you maintain an account with us. We may be required to keep records of your purchases for a number of years depending on various laws and regulations but rest assured we will not keep it for any longer than is necessary.
8. Does Houseology keep my data securely?
Cookies help us to improve the Services and to deliver a better and more personalised service. They enable us to:
You can also block cookies by changing your browser settings so that cookies from this Site cannot be placed on your computer or mobile device. In order to do this follow the instructions provided by your browser (usually located within the "Help", "Tools" or "Edit" facility). Disabling a cookie or category of cookie does not delete the cookie from your browser, you will need to do this yourself from within your browser. Further information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit www.aboutcookies.org and www.youronlinechoices.eu.
What cookies are used for and why we use them on this SiteThis table shows fully the cookie functions and why they are used, although our uses may change over time and it is important that you revisit this page to understand these uses:
Analytics and research
We use the information collected by analytical tools to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
These cookies help us to identify our members so that when you’re logged in, you can enjoy all of the features without having to continually log in – our website “remembers” you and allows you full access without the need to keep entering your log in details.
Security and site integrity
We need to use certain cookies and local storage devices to ensure our members have the best possible experience, such assisting with your navigation of our site, ensuring pages load up quickly and respond faster to your requests for our Services.
Ad Serving & Behavioural Advertising
We may sell space on some of our websites to advertisers. We use several services to help us and advertisers understand what adverts you might be interested in. These cookies hold information about the computer - they don't hold personal information about you (ie it's not linked to you as an individual). But they might hold a record of what other websites you've looked at - so we could show you a car advert if you've previously visited a motoring website. Advertisements on this Site and the other sites you visit are provided by other organisations. Our advertising partners will serve advertisements that they believe are most likely to be of interest to you, based on information about your visit to the Site and other websites. In order to do this, our advertising partner may need to place a cookie on your computer. For more information about this type of online behavioural advertising, about cookies, and about how to turn this feature off, please visit www.youronlinechoices.eu and select your country. Please note that turning off advertising cookies won't mean that you are not served any advertising merely that it will not be tailored to your interests.
10. Can Houseology change this policy at any time?
11. LINKS TO OTHER THIRD PARTY WEBSITES
Our websites, apps, and promotional materials, may, from time to time, contain links to and from the websites of our third party networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
12. ADDITIONAL PRIVACY PROTECTIONS FOR CHILDREN USING THE INTERNET
We do not solicit or target persons younger than legal age for collection of information online. Our Site does not permit children under the age of 18 to become users and we do not accept any information from children. By submitting information to us you represent that you are over the age of 18. We encourage minors to seek the consent of their parents before providing any information about themselves or their households to anyone on the Internet. We encourage parents to take an active role to protect the privacy and security of their children and to prevent the inappropriate use of information about their children. We support the development of technologies that help parents to control the collection and use of personal information from children who use online services in their households.
13. SPECIAL TERMS FOR RESIDENTS OF CALIFORNIA, USA
If you are a California resident, you have the right to receive: (1) information identifying any third party company to whom we may have disclosed, within the past calendar year, personal information concerning you and your family for our direct marketing purposes; and (2) a description of the categories of personal information disclosed. You must make a request in writing to us to obtain this information. We will not process your request unless it includes your name and email address, the URL for the website you visited, and a return address. We will only honour one request per calendar year. Please contact our customer support team to make your request.
15. GOVERNING LAW